How to view all email on the iPhone / ipad or other
View an email in Mail on iPhone
Disheartened by the thing, you opened Google in search of a guide that explained how to view all the emails on the iPhone and ended up right on my site. Well, let me tell you: you’ve come to the right place, in a moment that couldn’t have been better! In fact, I will explain below, by thread, how to add more mailboxes to the iOS Mail app and how to access each of them. Finally, I will take care to show you some alternative mail apps, which you can use with equal profit to achieve your goal.
So, without waiting a moment longer, cut out a few minutes of free time for you and read carefully everything I have to say to you on the subject: I’m sure that, at the end of this reading, you will be perfectly able to apply the solution that more suited to your needs and to manage mail on your iPhone. Having said that, there is nothing left for me to do but wish you good reading and good work!
How to view all email on the iPhone
Configure mail accounts
If you have not yet set up your email accounts in the iOS Mail app, you can do so by following the steps below.
To begin with, tap on the Settings icon (the gear-shaped icon), residing on the iPhone Home screen. Then touch the item Password and account located on the screen that opens and, to start the account configuration procedure, tap the Add account button.
Next, indicate the e-mail service you want to configure, to choose between iCloud, Exchange, Google, Yahoo !, Aol and Outlook.com and, when requested, fill out the form that is proposed to you, indicating your e-mail address. interest, the password necessary to access it and, if required, a brief description of the account (it will be useful to recognize the various mailboxes). When you’re done, tap the Next button to go to the next step.
If the mail service you are using does not appear among those listed, you need to tap on the item Other, select the item Add Mail account attached to the next screen and type, when requested, the name to be used in the outgoing emails, the password to use the account and a description of the same.
Next, tap the Next button to have Mail attempt to automatically recognize the configuration parameters of the mailbox you are interested in; in case it does not succeed, you will be offered a form in which to insert the IMAP parameters necessary to access the mail service you are about to configure. If you don’t know them, my guide on how to activate IMAP, where I gave you the “coordinates” to use for the most well-known e-mail services, both Italian and not, might be useful.
However, once you have completed the access forms and granted any authorizations, you tap on the Next item at the top right and choose the items to synchronize with the selected service (mail, contacts, calendars, reminders, and so on) intervening on the various levers and pressing the Save button, to complete everything. Repeat, if necessary, the same steps for the mailboxes you intend to consult from the iPhone.
When you’re done, I suggest you open the Mail app to verify that everything is working properly and to download the email. Initially, this operation could take a few minutes but, fear not, later the iPhone will take very little time to download the mail.
Choose the default account for sending emails
Once the account configuration phase is complete and the app is working properly, I suggest you choose the default email address to send new emails to.
To be able to do so, go to the Settings> Mail menu, touch the Default account item and use the screen that is proposed to you to choose the default mailbox through which to send new messages.
Define email download options
Another important step you need to make is to set up automatic download of e-mail messages, along with their synchronization options.
To do this, go to the menu Settings> Password and account, tap on the item Download new data and make sure that the Push lever is active, otherwise activate it. Afterwards, select the name of the mailbox you wish to configure (eg iCloud) and put a check mark next to the Push entry, so that the reception of new messages is immediately signaled to you.
Where the push option is not available, you can have Mail automatically download new messages based on a regular time interval. To define the time interval after which Mail must check the availability of new messages, go back to the Download new data menu, locate the Download box and choose whether to download the mail automatically (according to the Push settings defined), manually (that is, to the opening Mail), or every 15 minutes, 30 minutes or every hour.
Also, you need to know that some e-mail services, such as Outlook or those based on Exchange, allow you to change the date from which Mail has to start syncing messages on the iPhone.
To change this behavior, go to the Settings> Mail> iPhone Account menu, tap the entry for the mailbox you are interested in (eg Outlook) and tap the E-mail to be synchronized option. From there, you can choose to synchronize messages received from 1 day, 3 days, 1 week, 2 weeks, 1 month, or to download all available messages (no limit).
View all emails in Mail
The iOS Mail app, in its main screen (ie the one you see at startup), shows the mail received through all the email accounts configured in the system, except for those archived, which are saved in a separate box.
As for the composition of the emails, the speech is, instead, slightly different: if you decide to write a new message starting from the main screen of Mail (using the button of the sheet with pencil located in the lower left), the box of default mail you have previously configured.
If, on the other hand, you start composing a new message using the Reply option (accessible by touching the curved arrow at the bottom of the open e-mail message), the reply e-mail will be sent by the same mailbox as the original message.
However, to be able to view only the mail received from a specific email box, all you have to do is tap the Checkboxes item, located in the upper left corner of the main Mail screen, and touch the name of the box you are interested in (to eg iCloud), in the first available box.
If the box you are interested in is not visible, tap on the Edit item (top right) and place a check mark next to its name. If you wish to change the order of the list, “take”, with a prolonged tap, the icon is placed next to the box you are interested in and “drag” it to the desired position. When you’re done, tap on the End item (also top right) to confirm the changes.
How do you say? Do you need to access additional folders, such as outgoing mail), belonging to a specific email address? Nothing simpler: in the Boxes menu, immediately below the area dedicated to incoming mail, there are boxes containing all the mailboxes configured in the system, together with the relative folders.
To access it, all you have to do is touch the name of the folder you want to access (eg Outbox) corresponding to the mailbox you are interested in; if you don’t see it, tap on the name of the box to “expand” the respective box.
To be able to view archived emails (therefore no longer visible in the inbox), you must go to the Archive folder attached to the mailbox in which you received the message. To be able to do so, go to the Check boxes menu, as I explained to you earlier, and tap on the item Archive corresponding to the box you are interested in.
More apps for email
If you do not like the way Mail organizes e-mail, you can choose to configure your e-mail accounts in other third-party apps specifically designed for the purpose, such as Gmail, Outlook or Spark. Below, I’ll explain how to view all the emails on the iPhone relying on them.
Gmail app for iOS
Contrary to what one might think, in addition to Google e-mail, the Gmail app for iOS can also handle email boxes from other more or less known services (with the possibility, where necessary, to manually specify the parameters IMAP to use).
Using Gmail on the iPhone is really simple: once you download the app, start it and, if you have Gmail accounts, fill in the form that is proposed to you with the Google email address and password. If necessary, complete the login by passing the two-factor authentication check.
Please note that if another Google app you have already signed in to is in use on the iPhone, you will only be asked to confirm whether you want to take advantage of the account even with the official Gmail app.
If, on the other hand, the e-mail inbox does not belong to Gmail, you tap on the item Add another account, specify the service you use (between Google, iCloud, Outlook / Hotmail / Live, Office365 or Yahoo!) and fill in the form that is proposed to you, entering the e-mail address and the password to access the e-mail.
If the type of email was not listed among the available choices, tap the entry Other (IMAP) and follow the procedure that is proposed to you to configure the mailbox, indicating, if necessary, the necessary IMAP parameters
When you are done, tap the Finish button, indicate whether or not to allow the app to send notifications and press the Next button, to access the newly configured mailbox. To add other email accounts, tap the profile image of the mailbox currently in use (top right, at the end of the search bar), tap on the item Add another account and configure the box following the same instructions as before .
Once all the mailboxes are configured, you can quickly switch between them by touching the profile image of the email currently in use, located on the right side of the search bar; to access the various email folders (sent messages, drafts, archive, etc.), you must instead press the ☰ button located at the top left.
Outlook app for iOS
Another good alternative to Mail is the Outlook app for iOS: exactly as seen for the Gmail app, Outlook is also able to manage e-mail boxes even if they do not belong to the producer, in this case Microsoft, with the possibility of move from one to the other in a very simple way.
So, after downloading and starting the app, enter your e-mail address in the text box displayed on the screen, press the Add account button and, when prompted, enter the relevant password (if you had previously activated the two-user authentication factors, provide to complete the login using the method you chose during configuration).
With a bit of luck, Outlook should be able to automatically detect the configuration parameters of the mailbox; if this were not the case, you will be offered a second module in which to enter the IMAP parameters relating to the mailbox to be configured.
After configuration, Outlook should ask you if you want to add another account: if so, tap the Yes button and repeat the steps seen above again.
Completed the addition of the mailboxes, tap the Ignore button, to skip the initial tutorial, and indicate whether to activate the notifications or not, intervening on the window that is proposed to you.
Once the app configuration has been completed, you can quickly access all the configured mailboxes (and their folders) by tapping on the house icon located at the top left and selecting, from the left side of the screen display, the thumbnail of the email address you are interested in.
Spark email on iPhone
Another excellent app suitable for managing email on iPhone is, of course, Readdle Spark: it is a complete and full of functionality client, able to manage multiple mailboxes belonging to the most disparate providers and to switch from one to the other another within a couple of taps.
To begin with, download Spark from the App Store, start it, tap the Skip entry (to skip the first-use tutorial) and enter your email address in the text box that is proposed to you.
Keep in mind that if you are trying to set up an account compatible with the dedicated login (eg Gmail or Outlook), you may have to authorize access to the mailbox by following a simple on-screen procedure.
When you’re done, tap the Start using Spark button, authorize the app to send notifications and access contacts, by pressing the Allow and OK buttons, and wait a few seconds for the mails to be downloaded.
To add a new mailbox, tap the ☰ button located at the top left, tap the Settings and Account items and, to start configuring a new account, tap the Add account button, then repeat the same steps seen in previously.
Once the various mailboxes have been added, you can quickly switch between them by touching the ando button and selecting the name of the box from the bottom of the screen. Also through the same menu, you can view and open the folders belonging to the mailbox currently in use.